TEAM ORGANISATION

TEAM ROLES & RESPONSIBILITIES

It might help for your team to get together early on and discuss some of the following:

  • Who’s the team captain?
  • Who’s responsible for team fundraising? What’s your fundraising goal? How are you going to raise the money?
  • Who’s coordinating team training? Are you going to organise team training activities or find some warm-up events? What are the team’s expectations for training?
  • Who’s in charge of organising all the equipment? What do you already have, what do you need to borrow, hire or buy? How are you planning to organise your equipment? Is someone going to oversee creating a detailed packing list for less experienced team members?
  • Who’s organising team vehicles & booking accommodation?
  • And most importantly, who’s bringing the post-event drinks, and will someone please order pizza while we all collapse on the couch…

support crew

The four team members not on-course act as the team support crew. Your role involves the following:

  • Be ready at transition points before your team arrives!
  • Prepare food, snacks and drinks to sustain the team. Try to monitor all team members and make sure they are eating and drinking throughout the day.
  • Manage required gear and clothing. Make sure they have everything they need for the next leg, including suitable clothing (do they need warm clothes or a dry top? tired participants might not be thinking about this)
  • Check in on your teammates – how are they feeling? any minor issues that need addressing? (hot spots should be dealt with before they become blisters!) does anyone need a rest or need to see first aid before continuing? (is anyone more irritable or quieter than normal? this might indicate a problem, check in on them).
  • Most importantly – motivate and support your teammates.

team vehicles

Your team will need at least one, if not two support vehicles for race day. Vehicles will need to carry all team equipment including bikes between legs. 2WD vehicles will be sufficient, remember to fill up with fuel before race day.

If you hire a vehicle please make sure all your team members are comfortable driving the vehicles. We recommend a quick team induction for all the vehicles you intend to use on race day before the event starts – you’d be surprised how often we need to help people figure out how to drive a fancy new car that belongs to a team member who is now out on course somewhere!

Vans and/or dual cab utes are a good option for support vehicles. We really don’t recommend using trailers to transport gear and bikes for the following reasons:

  • Some transition areas are tight and manoeuvring a trailer will be tricky!
  • Lots of people are not comfortable towing a trailer. Even less are comfortable reversing one. Don’t leave your teammates in a stressful situation!

And lastly – have a plan for vehicle keys. It probably goes without saying but it’s REALLY unhelpful if you run into the bush with the car keys and leave your teammates stranded. Our transition areas are staffed at all times, we’d recommend leaving keys in vehicles at transition areas.

get organised

At the start of the day things will be nice and organised and easy. But as the day goes on your vehicles, team equipment, and personal gear will end up a mess. We recommend thinking about how you are going to organise gear before race day. Do you need labelled bags? plastic crates? a nominated chief logistics manager?

(or you can throw everything in the vehicle and cross your fingers – just adds to the challenge!)

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